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3 Things You Need to Consider for the Perfect Meeting Room

Tips, Design / March 22, 2021

Meeting rooms are important. It’s where we discuss strategies, issues, projects, and many other essential business matters. It’s where we bring existing clients to discuss their needs and where we pitch to potential clients to earn their business. For that reason, it’s essential to create a professional conference room.

As you might already know, designing a conference room for your workspace can be quite a challenge. Despite the similar use of meeting rooms throughout all businesses, no company is the same. With different needs and requirements, coming up with the perfect room will take some time and effort.

To make your life a little easier, here are the things you need to consider to create the perfect meeting room.

Casual Meeting Space

1. Know what your team needs

Your team should not have to adapt to the meeting room. Instead, the meeting room should be designed to your team’s needs.

You need to identify what your team wants out of a meeting room. These considerations will include how they will use the space, how big it should be, whether you will use it solely for internal meetings or with clients present, and so on.

The more input you get from your team, the easier it will be for you to identify what your meeting room should look like. With all this information, you can tailor your meeting room to your team and business’s exact needs. After all, one of the cornerstones of efficiency is convenience. The more conveniently the room satisfies your employees’ needs, the more efficient your meetings will be.

2. Understand what you need from the room

As mentioned earlier, you need to consider how you will end up using the room. This is important not only for the room’s design, but also for the equipment and layout.

For example, if the meeting room’s sole purpose is to gather people together for discussions, you might want to set up comfortable chairs and tables. If the room is for presentations and exhibitions, you will need to install a projector and any other technology to facilitate this.

From lighting all the way to sound, you must consider these factors to ensure your team has what they need to carry out meetings, discussions, and presentations successfully.

3. Consider going multi-functional

If you are a small business, you’ll know how valuable space is. You need to maximise every inch of your property, and sometimes, setting up a stand-alone meeting room is not possible.

You can create what many call “agile meeting rooms.” As the name implies, these meeting rooms allow various uses, including meetings. You can also host social gatherings and other activities. A flexible space can increase the value of the room, especially since you can adjust it to your current needs.


Meeting rooms are essential for any growing business. From one-on-one meeting rooms to large conference halls, these rooms are where critical decisions are made that shape the future of your business. When designing your meeting room, remember the tips we shared above.

Aurora Office Furniture is a family-owned furniture company in Canberra, Australia, offering specialised furniture for workplaces. If you are looking for ergonomic office chairs and more for your meeting rooms, check out what we have to offer.

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